Timesheet management

Timesheets aggregate each worker's daily time entries into a weekly summary. They show total hours, overtime hours, project distribution, and cost. The approval workflow ensures hours are reviewed before being exported to payroll — catching errors after foreman sign-off but before paychecks.

The timesheet view

Navigate to Timesheets from the sidebar. The default view shows the current pay period with one row per worker. Each row shows daily hours (Mon through Fri, or your configured work week), total regular hours, overtime hours, and approval status. Click a worker's row to expand and see individual time entries per day.

Reviewing timesheets

Before approving, review each worker's entries. Look for: missing days (worked but no time entry), unusually long or short days, entries without foreman sign-off, and entries without location verification. The review column flags these automatically with color-coded indicators — green for clean, yellow for needs attention, red for missing data.

Approving timesheets

1. Select the pay period from the date picker
2. Review flagged entries and resolve any issues
3. Click Approve next to each worker's timesheet — or select multiple and approve multiple at once
4. Approved timesheets are locked and ready for export
5. If you find an error after approval, an admin can unapprove to make corrections

Overtime calculation

Overtime is calculated automatically based on your company settings (daily threshold, weekly threshold, or both). The timesheet shows regular hours and overtime hours separately. The overtime rate (e.g., time-and-a-half) is applied to each worker's hourly rate from their crew assignment. Overtime rules are configured in Settings > Company > Payroll — see the Work Week and Holidays article for details.

Exporting for payroll

After approval, click Export to download timesheets as CSV or Excel. The export format is configured in Settings > Company > Payroll to match your payroll provider's requirements. See the Exporting Data article for detailed export configuration. The export includes worker name, regular hours, overtime hours, project codes, and cost codes — everything your payroll system needs.

Disputes and corrections

If a worker disputes their hours after approval, the process is: the worker reports the issue to their foreman or dispatcher, an admin unapproves the timesheet, the correction is made with a note explaining the change, and the timesheet is re-approved. Correction history is preserved — the original and corrected values are both visible in the audit log.