The daily dispatch workflow

The step-by-step routine for managing a dispatch day — from morning review to end-of-day wrap-up, with the dispatch board as your command center.

Dispatch is a daily rhythm. The work changes — different projects, different crews, different equipment — but the process stays consistent. This workflow covers the typical dispatch day from opening the board to closing out field reports.

Morning review (6:00-6:30 AM)

Open the dispatch board to Today view
Review all crew assignments — confirm every crew has a block and every block has a crew
Check weather — if conditions affect outdoor work, identify blocks to reschedule or defer
Review any overnight field reports or issues from yesterday
Add dispatch notes for any blocks with special instructions (material delivery timing, access changes, safety alerts)

Dispatch (6:30-7:00 AM)

Click Dispatch on each block (or select all and dispatch in bulk). Dispatching notifies the assigned crew through the field app with the block details, site address, and notes. Foremen confirm receipt in the app. If a foreman hasn't confirmed by 7:15, follow up directly.

Midday monitoring (10:00 AM - 2:00 PM)

Check the dispatch board for clock-in status — green means the crew is on site
Review any field issues reported by foremen (equipment breakdown, material shortage, access problem)
Coordinate schedule changes — if a crew finishes early, reassign them to another block
Process material delivery confirmations as they come in

Pro tip

Keep the dispatch board open on a secondary monitor all day. You'll see status changes as they happen — clock-ins, completions, issues — without switching between tabs. A dispatcher who monitors in real time catches problems hours before one who checks periodically.

End of day (3:00-4:00 PM)

Review completed blocks — confirm foreman sign-offs are submitted
Check time entries for completeness — flag missing clock-outs
Review tomorrow's dispatch board — make adjustments based on today's progress
Address any carried-over work — blocks not completed today need rescheduling

Weather days

When weather cancels work, select affected blocks on the dispatch board, drag them to the next available day, and re-dispatch. The project schedule updates automatically. Send a notice to affected crews through the app so they don't show up to a rained-out site. Track the weather day in the project notes for schedule difference reporting.

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The dispatch board

Your command center for daily field operations — see every crew's assignment, dispatch work, track progress, and manage the day from a single view.

Managing crew assignments

Assign crews and equipment to work blocks, handle reassignments when plans change, and keep a clear record of who did what on every project.

Time tracking and clock-in/out

How field workers record their hours through the field app — GPS-verified clock-in/out, automatic break tracking, and manual entry for corrections.

Foreman sign-off

The daily foreman sign-off process — verifying crew hours, equipment usage, materials consumed, and work completed before the data flows into timesheets.